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Stop Second Guessing Yourself

By: Bonnie Harris

The world of marketing and public relations is quite nebulous for most businesses. General Mills may have the budget to determine ROI on everything they do for their brands, but most of us have to make decisions based on experience, advice and our good old gut. Many of us left a corporate environment for the chance to forge our own path. Little did we know that the cost of that autonomy was a daily, never-ending case of GWF – gut-wrenching fear.

The worst result of GWF is a tendency for business owners to second-guess their decisions, or to drag out the decision-making process into a painful, collaborative – and often worthless - cycle. Since everyone has an opinion in the area of marketing (as well they should – it does, after all drive the business) this part of your world can see the worst of it. So here’s a quick primer on decision making. I’ve also included a couple articles that provide frameworks for making decisions, if you’re so inclined. But in marketing, here’s how I plan out my strategy -

  • Test, test, test. Try something out in a small way – a good marketing consultant will suggest a smaller ad in a new publication, or a sub-segment of a mailing list. Make sure that the test is large enough to deliver decent result. That way when you do invest, you are doing it smartly. It might still fail – we can’t often predict changes in market conditions or customer preferences - but at least you did your homework and can feel confident in your decision.
  • Create a decision matrix – this can be particularly helpful for justifying marketing decisions. (I’ve included an article on how to build one for you analytical folks out there.) Make sure you get input from all areas of your company – finance, marketing, sales, customer service, etc – when you’re building your criteria. And make sure your matrix can take you through a decision quickly. Don’t fall in love with the tool.
  • Don’t delay a decision because you don’t want to make someone unhappy. You probably get hit up all the time for cute tchotchkes, or ideas for company shirts. And I bet you’re nice and ask a bunch of people what they think. Unless it is a part of a broader word of mouth campaign, just table those ideas.
  • Don’t make a decision because someone “sold” you on it. My clients get mad at me because I give them an opinion but I rarely tell them to do something. You need to make your own decision based on the advice being given
    you, your trust in the person giving the advice, your own experience and most of all your gut.

Which leads me to my final point. If you are truly remaining in the moment - and that means you’re not worrying about someone getting mad at you, or imagining all the horrible things that could happen or that your money is going down the drain – if you’re just looking at the situation and making a decision given the best information you have at that point, then you’ll make the right decision. Make friends with the Gut Wrenching Fear, but don’t let it drive your decisions.

More of the most common decision-making mistakes people make

By: Kare Anderson

The Confirming-Evidence Trap

This trap is the bias that leads us to seek out information to support our existing point of view while avoiding information that contradicts it. This bias not only affects where we go to collect evidence to reinforce a current stance or perspective, but also how we interpret the evidence we receive, leading us to give too much weight to supporting information and opinions and too little to those that are conflicting.

In one study of this phenomenon, two groups — one opposed to and one supporting capital punishment — each read two reports of carefully conducted research on the effectiveness of the death penalty as a deterrent to crime. One report concluded that it was effective, the other that it was not. Despite being exposed to solid scientific information supporting counter-arguments, the members of both groups became even more convinced of the validity of their own positions after reading both reports.

Two fundamental and extraordinarily powerful psychological forces are at work here. Please read the next two sentences twice, as they describe two of the most subtle and pervasive ways we let our rush of first emotions bias our better, more balanced judgment. The first is our tendency to subconsciously decide what we want to do before we figure out why we want to do it. The second is our inclination to be more engaged by things we like than by things we dislike — a tendency well documented, even in babies.

What can you do about these traps? Always check to see whether you are examining all the evidence with equal rigor. Avoid the tendency to accept confirming evidence without question. Get someone you respect to play devil’s advocate, or build the counter-arguments yourself. What’s the strongest reason to make a different choice? The second strongest? The third?

Be honest with yourself about your motives. Are you really gathering information to help you make a smart choice, or are you just looking for evidence confirming what you think you want to do? In seeking advice from others, don’t ask leading questions that make your decision-making inclination evident. Make sure the people from whom you want perspective are not biased by your views and can offer you truly independent information and opinions.

The Framing Trap

How you make a decision is often determined by how you view your choices or how you frame the questions around it. For example, to reduce insurance costs, the neighboring states of New Jersey and Pennsylvania made similar changes in their laws. Each state gave drivers a new option: By accepting a limited right to sue, drivers could lower their premiums. But the two states framed the choices very differently, and how the state officials framed the vehicle owners’ choices for insurance costs made a $200 million difference in how the drivers in one state chose to pay versus those in the other state.

In New Jersey, you automatically got the limited right to sue unless you specified otherwise. In Pennsylvania, you got the full right to sue unless you specified otherwise. As a result, about 80% of drivers in New Jersey chose the limited right to sue, but only 25% in Pennsylvania. A frame can establish the “status quo” or introduce an “anchor.” It can lead you to “justify past actions” or highlight confirming evidence. Two kinds of frames can distort decision-making with startling frequency.

Frame As a Gain or As a Loss

People are risk averse and will look for reasons to turn down or avoid a decision where a loss, however small, is possible — even if a larger chance exists for an upside gain. People also tend to adopt the framing of the situation as it is presented to them, rather than restating the problem in their own way. Don’t automatically accept the initial frame, whether you or someone else created it. Try to reframe the problem or opportunity in several ways to see it from different sides and envision different potential outcomes. Also try posing decision-making situations in a neutral way that combines gains and losses or embraces different reference points. Throughout the decision-making process, ask yourself how your thinking might change if the framing changed.

Estimating and Forecasting Traps

We are all fairly good at estimating time, volume, distance, and weight, because we make such decisions frequently and get quick feedback about our accuracy. We are less experienced (and get less verification) when deciding on less certain forecasts. Weather forecasters and bookmakers have opportunities and incentives to maintain a record of their judgments to see when they have been accurate and to plan to replicate the accurate reasoning in their next decision. We make mistakes in estimating and forecasting in one of the following three ways:

1. The Overconfidence Trap

We believe we are better at making forecasts or estimates than we actually are. In one series of tests, people were asked to forecast the next week’s closing value for the Dow Jones Industrial Average. To account for uncertainty, they were then asked to estimate a range within which the closing value would likely fall. In picking the top number of the range, they were asked to choose a high estimate they thought had only a 1% chance of being exceeded by the closing value. Similarly, for the bottom end, they were told to pick a low estimate for which they thought there would be only a 1% chance that the closing value would fall lower. If they were good at judging their forecasting accuracy, you’d expect the participants to be wrong only about 2% of the time, but hundreds of tests have shown that the actual Dow Jones averages fell outside the forecast ranges 20% to 30% of the time. Overly confident about their ability to predict, most people set too narrow a range of possibilities.

2. The Prudence Trap

People are often overly cautious or prudent in forecasting. When faced with high-stakes decisions, we tend to adjust our estimates or forecasts “just to be on the safe side.” An extreme example is the “worst-case scenario analysis” once popular in the design of weapons systems and still used in certain engineering and regulatory settings. Using this approach, engineers designed weapons to operate under the worst possible combination of circumstances, even though the odds of those circumstances actually coming to pass were infinitesimal.

3. The Recallability Trap

Even if we are neither too confident nor unduly prudent, we can fall into a trap when making estimates or forecasts. Because we frequently base our predictions about the future on our memories of the past, we can be overly influenced by dramatic events — those that leave a strong impression on us. We all, for example, exaggerate the probability of rare but catastrophic occurrences such as plane crashes because they get disproportionate attention in the media. A dramatic or traumatic event in your own life will distort your thinking forever. You will assign a higher probability that similar things might happen to you and to others in the future.

To minimize the distortion caused by variations in recallability, carefully examine all of your assumptions. Many of these traps work, not in isolation, but in concert with each other, thus amplifying their power to distort. When we make a fast decision, thinking we are relying on gut instincts, we are often falling into a trap.

Before you spend too much time actually making a decision, take time to review how you are making it. Don’t get emotionally attached to one outcome before you’re sure your decision-making process serves you well.

One way I’ve made these traps familiar to me so I’ll recognize them in my own thinking has been to see them in situations around me. I teach a monthly lesson to four graders at our nearby school here in Sausalito. The students have already become adept and gleeful at showing examples of these traps to their parents. As I have been writing these two columns over the past three weeks, I’ve noticed how pervasive these decision-making traps are in my life. I’ve seen them influencing us in advertisements. I’ve started to discount valid information from someone I distrust. I’ve seen a client refuse to change course in the face of his subordinates’ compelling case to do so. I’ve even read vivid examples of all the traps in Elizabeth George’s current mystery book, Deception on His Mind. Please email me (mailto:kare@sayitbetter.com) examples of the traps you find so I can share them in a future column.

What is a Decision Matrix?

Also known as: decision-making matrix, solutions prioritization matrix, cost/benefit analysis matrix, problem/solution matrix, options/criteria matrix, vendor selection matrix, criteria/alternatives matrix, RFP evaluation matrix, COWS decision matrix, C.O.W.S. decision matrix, supplier rating spreadsheet, comparison matrix template, importance/performance matrix, criteria-based decision matrix, importance/performance-based decision matrix, weighted score matrix, proposal evaluation matrix, criteria/alternatives matrix, software selection matrix, or bid decision matrix.

Decision Matrix Definition

A decision matrix allows decision makers to structure, then solve their problem by:

1. specifying and prioritizing their needs with a list a criteria; then
2. evaluating, rating, and comparing the different solutions; and
3. selecting the best matching solution.

As is, a decision matrix is a decision tool used by decision makers as part of their Decision-Support Systems (DSS) toolkit.

In the context of procurement, which is the solicitation and selection process enabling the acquisition of goods or services from an external source, the decision matrix, also called scoring matrix, helps determine the winning bid or proposal amid all those sent in response to an invitation to do so that, depending of the best-suited solicitation process, could either be a:

Request for Proposals (RFP),
Invitation for Bids (IFB),
Invitation to Bid (ITB), or
Invitation to Tender (ITT).

A decision matrix is basically an array presenting on one axis a list of alternatives, also called options or solutions, that are evaluated regarding, on the other axis, a list of criteria, which are weighted dependently of their respective importance in the final decision to be taken. The decision matrix is, therefore, a variation of the 2-dimension, L-shaped matrix.

The decision matrix is an elaborated version of the measured criteria technique in which options are given, for each criterion, satisfactory or compliance points up to a maximum (usually from 0 to 100) that is predefined per criterion and may vary between criteria depending on its relative importance in the final decision.

The Decision Matrix is also called:

AHP matrix
bid decision matrix
comparison matrix
decision alternative matrix
evaluation matrix
government decision matrix
importance vs. performance matrix
measured criteria technique
opportunity analysis
performance matrix
rating grid
scoring matrix
vendor comparison decision matrix
weighted criteria matrix

Decision Matrix Activity

Should you be involved in creating a decision matrix, here is the activity you will be engaged in. Use the COWS method, shown below, that describes all the information you should come up with in order to make an impartial decision:

C Criteria

Develop a hierarchy of decision criteria, also known as decision model.

O Options

Identify options, also called solutions or alternatives.

W Weights

Assign a weight to each criterion based on its importance in the final decision.

S Scores

Rate each option on a ratio scale by assigning it a score or rating against each criterion.

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